Tender for service provision related to a dinner and a charity sale

Summary

This tender concerns services for HEROES 2027, a charity dinner and sale organized by the Imagine Institute in Paris. The contract is divided into three lots: Lot 1 Catering; Lot 2 Audio/Visual; Lot 3 Floor and exterior tent installation. The event is scheduled for March 30, 2027, with an expected around 350 guests and about 125 staff. Bids must include a space-occupancy plan, power requirements, delivery/installation schedule, staffing and service arrangements, and references from prior projects. A high level of service (haut de gamme) is required for the cocktail and dinner, along with hygiene, safety and waste-management compliance; a test phase is planned; subcontracting may be allowed with Imagine’s consent; and a detailed price breakdown (DPGF) must be provided according to tender documents. The selection will assess quality, capacity and compliance, not only price.