Logistics management and consumables supply for RENFE Viajeros Club Lounges

Summary

The tender covers logistics management and the procurement, delivery, stock monitoring and replenishment of food, drinks and other consumables for RENFE Viajeros Club Lounges and multipurpose lounges served by LogiRAIL. The work also includes ensuring, installing, maintaining, repairing and, where necessary, replacing coffee machines and accessories, as well as supplying buffet items and serving utensils. The contractor must maintain continuous product availability, traceability and quality, prepare a lounge-specific supply and contingency plan, and report regularly on quality, delivery times and incidents using defined service indicators. The tender proposal must describe service mobilisation and continuous development and include a product catalogue with the required technical information. Minimum product ranges vary according to passenger volumes, and gluten-free, sugar-free and lactose-free products must be considered. Products and serving items must suit the lounges’ premium positioning while supporting sustainability and food-waste reduction. This is a two-stage restricted procedure: applicants first submit a participation request and demonstrate economic, financial and technical capacity; only invited candidates may submit a tender. The initial contract term runs from 1 January to 31 December 2027, with one possible 12-month extension. The base budget is EUR 2,329,423.80 excluding VAT and EUR 2,818,602.80 including VAT; the estimated total value including the extension is EUR 4,725,083.55 excluding VAT. A product contingency fund of up to EUR 211,765.80, equal to 10%, is included and may not be altered by tenderers. Technical quality accounts for 30% of the evaluation and price for 70%. The tender documents state a submission deadline of 16 November 2026 at 12:00.