Printing and delivery of waste-fee payment notices for Vilnius District

Summary

The procurement is for an end-to-end service to print, fold, insert into envelopes and deliver Vilnius District Municipality local waste-fee payment notices. The contract runs for 12 months, with two possible 12-month extensions. Indicative quantities over 36 months are 150,000 unregistered letters weighing up to 50 g, 20,000 registered letters weighing up to 50 g, and 170,000 each of additional single-sided sheets, double-sided sheets, and a first single-sided sheet with a C5 envelope. Actual volumes are not guaranteed. The provider must print and envelope notices within two working days after receiving the data and deliver them within five working days after printing and enveloping; it must be capable of handling up to 70,000 notices in a single monthly bulk order and protect confidential data while operating the encrypted data-transfer server. If a recipient reports a missing notice, a reprint and individual delivery must be completed the same day at no extra charge. Offers are evaluated on price. The supplier must be a registered postal service provider, demonstrate relevant previous experience worth at least EUR 144,000 and have an EMAS-, ISO 14001- or equivalent environmental management system for postal services. The tender must include, among other items, the offer form and the European Single Procurement Document; it must remain valid for at least 90 days, and a EUR 5,000 contractual penalty applies as tender security in the specified circumstances.