Organisation of public events across five districts

Summary

The contract covers the organisation of public events across the five districts of Las Palmas de Gran Canaria, including planning, programming, production and delivery at municipal cultural centres, other public venues and outdoor locations. Events may be sociocultural, artistic, recreational or institutional. The procurement is divided into five district-based lots, with a total maximum budget of €2,200,000 including 7% IGIC. Each lot runs for two years with no extension option. Bidders may apply for any or all lots, but ordinarily may be awarded only one. Bids must include evidence of financial and technical capacity and a separate technical project for each lot applied for. Each project must describe two public-event models: one for audiences of 0–200 and one for 201–999, covering the artistic concept, staff and equipment, operational planning, safety and audience-capacity control, incident response and coordination with the contracting authority. Each project is limited to 45 single-sided A4 pages and is assessed for up to 40 points; at least 20 points are required to proceed to the next evaluation stage. The authority also evaluates a single discount percentage on catalogue unit prices and an optional commitment to provide an additional performer or group worth €2,000 in each contract year. Bids must be submitted electronically. The successful contractor must meet the required definitive guarantee, liability insurance, employment, safety and data-protection obligations.