2026-10-04

Tender radar

Promotional products and corporate gifts: tender radar

Promotional-product suppliers can currently choose between smaller orders for branded items and larger framework agreements for corporate merchandise. Sigulda Municipality in Latvia asks for a catalogue and ideas for personalised products; Norway's NTNU needs branded gifts for events, students and staff. Finland, Sweden and France are also buying branded clothing and a wider range of promotional materials.

Larger contracts go beyond producing items. VTT in Finland requires warehousing, order processing and dispatch. Hogeschool Utrecht in the Netherlands and Hamburger Energienetze in Germany need online ordering and logistics in addition to the products. These contracts suit suppliers able to manage fulfilment as well as the product range.

Supplier eligibility differs substantially. Sigulda requires average annual turnover of at least EUR 20,000 and two comparable supplies worth at least EUR 15,000 each; Hamburg's web-shop tender requires a similar reference with an annual volume of at least EUR 100,000. The Medical University of Silesia sets no turnover or reference threshold, but physical samples or product evidence are required for certain lots. The sections below separate general participation checks from the additional conditions of specific tenders. The selection has 13 open tenders with deadlines from 13 October to 3 November 2026.

Current purchasing needs

LVA, NOR, FIN, POL, BGR

Branded souvenirs and corporate merchandise

Buyers need branded everyday items, souvenirs and gifts. Sigulda Municipality also assesses ideas for personalised products; Norway's NTNU buys items for events and partners. The Bulgarian tender combines souvenirs with calendars and notebooks and has two lots, one reserved for suppliers meeting special conditions.

FRA, FIN, SWE

Branded textiles and broad product ranges

French tenders cover branded textiles, bags, stationery and other promotional items. Paris has separate lots for clothing and non-clothing textiles, with material requirements for certain items. Finnish and Swedish frameworks combine core ranges with additional products ordered as needed.

NLD, DEU, FIN, FRA

Product supply with online ordering and logistics

Larger frameworks require online ordering, warehousing, customer service or distribution as well as branded items. The Dutch university needs an ordering system linked to its purchasing system; the German utility requires a Punch-Out catalogue that connects to SAP. Finland's VTT combines gifts with warehousing and dispatch.

Open tenders by country

Country	Tender	Deadline
Finland	Promotional products and branded clothing for the Soite region FIN-2026-058479	2026-10-22
Latvia	Sigulda Municipality merchandise catalogue and supply LVA-182831	2026-10-19
Norway	Branded promotional products and gifts for NTNU NOR-DOFFIN-2026-115224	2026-11-03
France	Promotional products, branding and delivery for Alsace FRA-BOAMP-26-92821	2026-10-30
France	Centre-Val de Loire promotional materials with warehousing FRA-BOAMP-26-89838	2026-10-19
France	Branded promotional textiles for Paris in two lots FRA-BOAMP-26-86458	2026-10-13
France	Promotional products in seven lots: textiles, bags, stationery and more FRA-BOAMP-26-85694	2026-10-16
Germany	Promotional-products web shop, warehousing and supply for Hamburger Energienetze DEU-BKMS-7c481962-1af8-4337-ae03-36932a6a7150	2026-10-16
Netherlands	Gifts and customised merchandise for Hogeschool Utrecht NLD-TN-437453	2026-10-20
Sweden	Promotional products and marketing materials for four municipalities TED-657785-2026	2026-10-28
Poland	Promotional materials for the Medical University of Silesia POL-BZP-2026-00467186-01	2026-10-14
Bulgaria	Souvenirs, calendars and notebooks for the Ministry of Foreign Affairs TED-631190-2026	2026-10-16
Finland	VTT corporate gifts with warehousing and dispatch FIN-2026-058420	2026-11-02

Market notes by country

All countries: first participation check

These are common checks in public procurement, not identical thresholds across all nine countries. Insurance, a fixed turnover or a certificate is not universal; verify each tender's own documents.

Supplier requirements

Usually required

Be ready to document the company's existence and the signatory's authority where requested.
Be ready to submit the tender's required exclusion-ground and tax-compliance declarations and complete its pricing forms.
Submit the bid through the specified channel, in an accepted language and by the deadline; consortia and reliance on another entity's capacity require the relevant documents.

Latvia: Sigulda merchandise

Eligibility requires average annual turnover of at least EUR 20,000 over the preceding three financial years and two comparable supplies in 2023–2026. Product ideas (up to 66 points) and prices for 37 souvenirs (up to 50 points) are award criteria, not eligibility thresholds.

Supplier requirements

Additional requirements

In the Sigulda tender, each of the two references must cover at least EUR 15,000 excluding VAT supplied to one client within one year; provide the experience table and proof of performance.
Submit Sigulda's signed participation form, turnover declaration and complete Latvian-language technical and financial bid. A foreign bidder provides a register extract or equivalent.
Confirm that Russian or Belarusian goods and services will not be used. Reliance on another entity's financial capacity needs proof of resources and joint liability.
Check the separate technical specification for product minima and any sample requirement.

Germany: Hamburger Energienetze web shop

A high-threshold end-to-end contract covering products, warehousing, orders, an SAP-compatible Punch-Out shop and German-language support. Price accounts for 60% and quality for 40% of the award score; neither replaces the mandatory qualification conditions.

Supplier requirements

Additional requirements

Hamburg requires at least three years of relevant activity and one comparable web-shop, warehousing and dispatch reference from the last three years, lasting at least six months and worth at least EUR 100,000 per year.
Hamburg requires an owned or permanently contracted warehouse, professional liability insurance and positive financial results in the previous three completed financial years.
Submit two physical branded samples, a delivery plan of no more than five pages, a web-shop concept of no more than five pages, account-manager details and a complete pricing sheet.
The shop needs real-time stock and secure SAP/Punch-Out integration; German-language telephone support is required on weekdays 09:00–17:00, with written replies within two working days.
Submit the bid electronically in German but deliver samples physically by the deadline. Foreign-language evidence needs a certified translation; consortia and subcontracting require the relevant declarations.

Netherlands: Hogeschool Utrecht gifts

The EUR 300,000 threshold applies to the annual value of a comparable reference including VAT, not to the bidder's overall turnover. Quality carries 40%, sustainability 30% and the product range 30% of the award score.

Supplier requirements

Additional requirements

Utrecht requires one gift and customised-merchandise, web-shop and multi-site delivery reference worth at least EUR 300,000 annually including VAT.
Submit the ESPD, reference details with a buyer contact, pricing form and descriptions of quality, sustainability and range. Reliance on another entity's capacity requires its own ESPD.
Utrecht's ordering system must connect to the P2P platform via Punchout/cXML or OCI 4/5, offer 24/7 access, at least 98% availability and recovery within four hours.
Standard delivery is within 48 hours, with two-hour urgent delivery when needed and Dutch-language support on weekdays 08:00–17:00. At least 70% of the gift and gift-card range must have the specified local, circular, sustainable or social origin.
No separate minimum overall turnover, insurance or certification was found in accessible text; check the current document set.

Poland: Medical University of Silesia

No turnover, reference, registration or insurance threshold is set. Price is the sole award criterion (100 points), but product compliance must be proven separately for the relevant lots.

Supplier requirements

Additional requirements

Katowice sets no turnover or reference threshold; submit the declaration under Article 125(1) of Polish procurement law with the bid, separately for each consortium member.
Lots 3, 5, 8, 10 and 14 require different physical samples; lot 7 requires a PN-EN 71-3 or equivalent test report from a competent laboratory.
Lot 9 needs a recycled-aluminium product sheet, lot 12 FSC evidence, and lot 14 also REACH and RoHS compliance documents.
The required samples must reach the Katowice university office physically by the deadline; later supplementation is not accepted. Check exact dimensions and quantities in the OPZ specification.

France: Paris promotional textiles

Accessible text does not state minimum turnover, reference or insurance thresholds. The candidature form asks for company details, a SIRET number, employee count and a declaration of no exclusion grounds; foreign bidders must check the applicable evidence in the current portal form.

Supplier requirements

Additional requirements

For Paris, complete the selected lot's AE/BPU/DQE pricing forms and technical CMT response; variants are not allowed.
In Paris lot 2, the hat, cloth bag, apron and children's pencil case must contain at least 70% organic cotton, evidenced individually by technical sheets and a label, certificate or equivalent.
Paris limits branded-goods delivery to 30 working days after approval and quotation confirmation to five working days; consortia supply member details and, where relevant, the lead mandate.
Vienne's seventh lot is separately reserved. Centre-Val de Loire's precise thresholds are in portal documents and could not be verified here.

Bulgaria: ministry souvenirs

The notice divides the purchase into two lots. Lot 2 is reserved for specialist organisations supporting the employment of disabled or disadvantaged people; an ordinary merchandise supplier needs to check which lot it can enter.

Supplier requirements

Additional requirements

The Bulgarian tender requires at least one similar design, printing or promotional-material supply activity in the previous three years.
Declare the experience in Part IV of the ESPD and provide, when requested, a list of work with values, dates, recipients and proof of performance.
Reserved lot 2 additionally requires at least 30% target-group employees and 80% delivery with the bidder's own resources; check lot-specific evidence in the official documents.

Previous contract price examples

Country	Goods	Winner	Contract value
Latvia	Corporate merchandise	WATERMELON SIA	3,490.50 EUR
Spain	Branded promotional products	publiavila, S.L.	42,574.07 EUR
Spain	Promotional materials	COARTEGIFT REGALOS PUBLICITARIOS SL	12,300 EUR
Poland	Branded gifts	Agencja Promocyjna Stylle s.c.	48,715 PLN

Procurement organizers

Country	Buyer	Winner
Latvia	Siguldas novada pašvaldība	Open tender
Norway	NTNU	Open tender
Finland	Teknologian tutkimuskeskus VTT Oy	Open tender
Netherlands	Hogeschool Utrecht	Open tender
France	City of Paris	Open tender

Find tenders that fit your product range

Compare each buyer's products, branding and additional services. Check the official notice and documents before bidding: some contracts require supply only, while others require a web shop or warehousing.

Browse tenders